AR and AP
Accounts receivable and accounts payable
Money coming in and money going out, both tracked. I keep your invoices going out, your bills entered with due dates, and your books clear on exactly who owes what.
Accounts receivable (AR) is the money customers owe you, and accounts payable (AP) is the money you owe vendors. Stark Bookkeeping Solutions manages both in QuickBooks Online: creating and sending invoices, recording payments, entering bills with their due dates, keeping aging reports current, and preparing 1099s at year end from the W-9s you collect.
What's included
- Creating and sending customer invoices in QuickBooks Online
- Recording customer payments and matching deposits
- An AR aging report so you know who owes what and how late they are
- Entering vendor bills and tracking due dates
- A clear list of what's due, so you can pay on time
- Paying your bills for you, if you'd like
- Entering the W-9 information you collect from contractors
- Preparing 1099s at year end
Why it matters
Plenty of profitable businesses still run short on cash. Usually it's because invoices go out late, nobody knows who's behind, or bills pile up until they all land in the same week.
When AR and AP are tracked consistently, you know exactly who to nudge, nothing sneaks up on you, and you can actually plan around your cash.
Accounts receivable: getting you paid
Sending invoices is easy to put off when you're busy doing the actual work. I take that off your plate.
- Invoicing: I create invoices from your job details, estimates, or recurring schedules and send them from QuickBooks Online with a pay online option.
- Payments: When customers pay, I record it and match it to the deposit, so your books and your bank agree.
- Visibility: Your aging report shows exactly who owes you and how late they are, so you know who to follow up with.
Accounts payable: staying ahead of your bills
- Bill entry: Forward bills to me, or I pull them from your inbox or vendor portals, and I enter them with due dates.
- Due dates and payments: You get a clear picture of what's coming due and when. I can pay your bills for you, or you can make the payments yourself from your own accounts. Your choice.
- 1099 ready: You collect W-9s from your contractors and send them to me. I enter the information, track their payments through the year, and prepare the 1099s in January.
Your customer relationships stay yours. I keep your invoices and aging report accurate so you always know who's behind, but I don't contact your customers about late payments. That conversation stays between you and them.
Questions I get a lot
What is the difference between accounts receivable and accounts payable?
Accounts receivable is money your customers owe you for work you've already done. Accounts payable is money you owe to your vendors and suppliers. One brings cash in, the other sends it out, and both need to be tracked to understand your cash flow.
Will you contact my customers about late invoices?
No. I keep your invoices and aging report current so you always know who's late, but I don't reach out to your customers. I work with you, and your customer relationships stay yours.
Do you pay my bills for me?
Yes. I enter your bills, track the due dates, and give you a clear list of what's coming due. If you'd like, I can also pay your bills for you as part of accounts payable, so nothing slips past its due date.
Can you help with 1099s?
Yes. You collect W-9s from your contractors and send them to me. I enter the information, track what each contractor was paid through the year, and prepare the 1099s at year end.
Other services
Monthly Bookkeeping and Reconciliation
Every transaction categorized and every bank and credit card account reconciled, every single month.
Learn morePayroll Processing and Reporting
Accurate payroll for your team, recorded correctly in your books, from a certified QuickBooks Payroll ProAdvisor.
Learn moreMonthly Financial Reporting
Simple, readable reports every month so you know what you made, what you spent, and where your cash went.
Learn moreCleanup and Catch Up Bookkeeping
Months or years behind? I untangle the mess, fix the errors, and get your books accurate and tax ready.
Learn moreQuickBooks Online Setup
New to QuickBooks Online, or switching from something else? I set up your file the right way from day one.
Learn moreSay hello
Want this off your to do list?
Text, call, or email. Whatever is easiest for you. Tell me a little about your business and I'll take it from there.
Prefer a form? Send a message here. ยท (615) 962-1246 (call or text)